Main Purpose of the Role:

To efficiently manage administrative functions within a designated area, track projects, and provide operational support to management. The incumbent will be responsible for a range of administrative and project-related tasks, including financial project tracking, monthly reporting, communication with business units, and maintaining accurate records.

Education and Experience Required

• Matric (Grade 12) is a minimum requirement
• Strong financial background
• Advanced Microsoft Excel skills (including VLOOKUP, SUMIF, Pivot Tables, graphs, etc.)
• Experience in project tracking and administration
• Strong numerical and administrative skills
• Computer literate, with strong proficiency in Microsoft PowerPoint, Advanced Excel, and Microsoft Word
• Experience assisting with fleet administration and maintaining vehicle registers

Knowledge, Skills, and Competencies

• Ability to work effectively under pressure
• Strong administrative capabilities
• Excellent attention to detail
• Strong interpersonal and communication skills
• Ability to manage multiple tasks and assignments simultaneously
• Ability to meet deadlines in a fast-paced environment

Key Areas of Responsibility:

The Administrator will be responsible for managing or supporting management in the following areas:

Operational and Administrative Support

• Provide operational support to General Managers, Regional Managers, COE, and the Sales Team
• Provide ad hoc support to Food Support Partners and Unit Managers
• Maintain and update company and regional information as required

Meeting and Diary Management

• Manage diaries and coordinate meetings, including scheduling participants, booking meeting rooms, and arranging required resources
• Prepare and distribute meeting agendas in advance
• Record accurate minutes and distribute them timeously

Project and Financial Support

• Assist with managing and tracking all Food Operations projects
• Assist with the monthly consolidation of financial graphs and presentation reports
• Support the preparation of PowerPoint presentations and documentation, ensuring accuracy and quality

Communication and Reporting

• Collate internal information from units and distribute internal communications to the business as required

Travel and Event Coordination

• Arrange travel and flight bookings for the General Manager and Regional Managers when required
• Coordinate social events related to the food business

Asset and Data Management

• Maintain control of the food asset register
• Assist with fleet administration and maintain the vehicle register
• Maintain the Food Operations database, including contracts, QBRs, HSE records, price increases, and other relevant reports

Stakeholder Coordination

• Liaise with PRP representatives and facilitate meetings and training sessions with General Managers, Regional Managers, and Unit Managers