Hse Coordinator
Empact Group
Sandton, Gauteng
Posted 26 November 2019

Job Details

Job Description

Main purpose of the job

The incumbent will be responsible for overseeing and auditing the non-food/support services sites. This role is also responsible for HSE compliance and investigating all incidents at all site level.

 Knowledge Skills and Competencies required:

  • Minimum 5 years Health, Safety, Environmental experience in Mining environment and industrial background.
  • OHS Act
  • COID Act
  • Legal Liability Act
  • Fall Protection Planning (SAQA US ID 229994) - advantageous
  • National Environmental Management Act
  • OHSAS 18001:2007 (advantageous)
  • Training Needs Analysis
  • Compilation of training material
  • Conduct training
  • English first language or at least be proficient!
  • Excellent report writing skills
  • Hazard Identification and Risk Assessment
  • Safe Work Instructions
  • Drafting Standard Operating Procedures
  • Incident Investigation
  • Internal audits (legal compliance)
  • On-the-job coaching/mentoring
  • Property Maintenance Inspections
  • Risk Assessments/Method Statements/Safe Work Procedures
  • Planned Job Observations
  • Root Cause Analysis Technique in investigation
  • Inspections
  • Contractor Management (auditing)
  • Must have own transport
  • Clear criminal history and be medically fit due to the nature of the business.
  • Must be willing to travel.
  • Microsoft Word, Excel and Powerpoint ESSENTIAL.


  • Punctuality; attention to detail; able to work in a diverse environment and under pressure. Should be approachable and patient. Willing to go above and beyond to assist our organisation in achieving zero harm.  A passionate individual who is well-spoken, professional and presentable.
  • Must have confidence. Be able to converse with low-income individuals to executive management.


  • Gathers reviews and interprets information to identify trends, draw conclusions and generate appropriate responses.

Attention to detail

  • Strong project management skills.
  • Focuses on completeness and accuracy of the task.
  • The ability to constantly identify discrepancies, inconsistencies and mistakes.
  • Meticulous

Building relationships

  • Establish and maintains relationships with all people (Regional Managers, General Managers, Area Managers, staff, clients and customers).
  • Promotes teamwork
  • Does not allow conflict to undermine relationships
  • Shows concern and care for people.


  • Listens carefully and responds appropriately.
  • Talks in a clear and understandable manner.
  • Keeps to the subject at hand.
  • Is assertive in a respectful and non-threatening manner.


  • Searches for improvements in order to achieve better results through new ideas, methods and approaches.
  • Comprehensive knowledge of Key policy drivers and emerging issues in HSE and risk management


  • Positively influences the opinions, attitudes and behaviour of others.
  • Gains agreement on proposals, plans and ideas.
  • Ability to be an advocate for HSE and Operational Risk Management


  • Works according to rules and regulations

Computer literate

  • Business proficiency in Word, Excel, PowerPoint

 Key areas of responsibilities:

Develop, Implement and Manage HSE Policies and Procedures

  • Experience in translating safety and risk management principles into practical standards, processes and guidelines; and
  • Develop, implement and monitor HSE policies, procedures and reporting throughout the business.
  • Assist the organization to comply with all current health and safety legislation and/or regulations.
  • Identify new technologies and methodologies for improving health and safety within the organization and to promote a safety culture of “best practice”.
  • Ensure that all reasonable and proper measures are taken by the business and its clients to protect the safety and health of staff, client, customers, contractors and visitors.
  • To review and verify HIRA (Hazard Identification Risk Assessments) and implement controls.
  • To review and establish safety parameters of work instructions.
  • Advise on appropriate and effective PPE to be issued to employees.
  • To investigate and report non-adherence to the HSE policies to the HSE Director.
  • Contribute to the development and maintenance of Crisis Management and Business Continuity plans.
  • Assist with compiling Training Needs Analysis’
  • Prepare presentations for Regional Meetings.
  • Draft Safe Work Instructions.
  • Draft Standard Operating Procedures.
  • Facilitate and give guidance during Incident Investigations
  • Internal audits (legal compliance)
  • On-the-job coaching/mentoring
  • Conduct Planned Job Observations
  • Inspections
  • Contractor Management (auditing)

 Site Inspections and Audits

  • Conduct pre-operational risk assessments on new sites and design risk mitigation measures.
  • Conduct regular / scheduled onsite inspections and audits.
  • Verify risk assessments and confirm the implementation of controls.
  • Compile reports of all site visits and inspection, classifying and detailing non-conformances and suggesting corrective action (where appropriate).
  • Follow up on all major and critical non-conformances and the implementation of corrective action.
  • Play an active role in the mobilization of new high risk sites and ensure their readiness.
  • Property Maintenance Inspections
  • Clear criminal history and be medically fit due to the nature of the business.
  • Must be willing to travel and due to the remoteness of certain areas, the encumbent will be required to stay over for a few nights.
  • Own transport is essential.

Training and Development

  • Actively contribute to the development of training material content.
  • Conducts on-site training of Area Managers, Operations Managers and Regional Managers as and when required by the business.
  • Identify suitable service providers in terms of HSE training.
  • Highlight areas where training/certification is required to meet legislative requirements, approved Codes of Practice, or industry standards.

Incident Reporting and Management

  • Work closely with the Incident Management Controller on the reporting and classification of incidents.
  • Investigate and verify incident classifications.
  • Verify the incident log.
  • Assess Root Cause Analysis (RCA), issue Corrective Action Requests (CAR) and follow up to ensure that corrective actions are implemented.
  • Follow up with the Regional and / or Area Managers to ensure that all required documentation and reports are received timeously.
  • Compile and distribute Lessons Learned and Safety Alerts.
  • Make policy recommendations to the business following on from Lessons Learned, near misses and Incidents.

Legal & Regulatory

  • Keep up to date with changes in current legislation and inform the business accordingly.
  • Act as liaison with all related governmental bodies and regulating agencies.
  • Maintain updated electronic copies of the various Acts and regulations.
  • Liaise with the fire department regarding emergency procedures, communications and fire safety education programs where appropriate;
  • To liaise with the local Department of Labour, Health, inspectors and EHP’s if required.

Service Providers

  • Identify suitable service providers in terms of Occupational Health Practioners, laboratories, testing facilities, training and Inspections.
  • To identify suitable service providers for PPE and other related equipment.


  • Prepare written weekly and monthly HSE reports, statistics and presentations related to HSE performance.
  • Attend regular meetings with regional managers where you will be required to present HSE statistics and provide feedback to the business in terms of HSE compliance and opportunities to improve.
  • Plan properly for all travel and control all expenses in line with your approved budget
  • Maintain a neat and well organized working space.
  • Adhere to the company Business Code of Ethics and rules of confidentiality.
  • Be professional in all communication channels and keep your colleagues and units informed of any developments or changes relevant to their daily duties.
  • Notify the HSE Manager of any difficulties you are experiencing with incidents, operating units, suppliers, assigned tasks and projects or any work related matters that may be relevant.