Main purpose of the job

Reporting to the General Manager, the incumbent will be responsible for all aspects regarding stock, stock management, waste management, HSE and managing store assistances.

Education and experience required:

• Matric
• At least 4 years stores and management experience or in a similar role
• Stock taking with basic understanding of debtors and creditors.
• Exposure to Industrial Relations is advantageous
• Customer service experience
• SAP experience.
• Computer literacy with MS Office, particularly Excel.
• Sound numeric and administration skills

Knowledge Skills and Competencies required:

• Passionate about delivering a world class service to our clients and customers
• Ability to work as a team but also willing to act on their own initiative
• Acts with honesty and integrity
• Excellent communication skills
• Multi-lingual, advantageous
• Professionalism
• Reliable, dependable
• Excellent customer services skills

Key areas of responsibilities:

Operational Standards

• Place orders and liaise with suppliers upon approval of Regional Manager / Financial Manager
• Capture supplier’s invoices into the stock system and confirm correct pricing as per National Price Agreement
• Ensure that prices concur with order sheet and invoice
• Issuing of materials / consumables to contracts on a daily basis as per the route plan
• Manage the stock ratio of stores in line with budget on a minimum / maximum stock level
• Hold monthly stock take of all materials and hygiene as well as workshops
• Ensure adherence to the National Buying manual
• Supervise the stores staff and ensure strict access control to the stores area
• Check all goods entering the stores area in terms of quality / data sheets and are correctly labelled

• Responsible to ensure that chemicals are decanted correctly in line with the stipulated ratio of the supplier for the contracts
• Ensure that all items dispatched and received are captured timeously in line with regional deadlines
• Ensure adherence and upkeeping of ISO manual and procedures.

Training

• Responsible for the ongoing training and development needs of staff under your control.

General Duties

• Comply with the Code of Ethics and Compass Code of Business Conduct and ensure all subordinates comply with same.
• Ensure adequate control over all equipment in accordance with fixed asset register
• Review standard information to ensure that the necessary restraints are enforced over motor vehicles and that the motor vehicles allocated to stores department are kept in a sound working order and are always kept clean.
• Control and ensure all stock is delivered timeously and that the correct documentation is always adhered to.
• Submit monthly delivery plan with dates to the Regional Manager / Financial Manager
• Any other duties as required by the Company.

Leave Records

• Ensuring an Application for Leave form is completed for every period of absence and handed to management
• Keeping a monthly attendance record for the Regional Manager.
• Submitting the attendance record to the Regional Manager to submit to the payroll department for the updating of their records.

Communication

• To hold monthly departmental meetings with the Financial Manager
• To review and analyse complaints and respond within 24 hours of complaint
• To interface with Regional and Area Managers
• To ensure that driver is courteous and disciplined with delivery of goods to the contract.

Safety

• Comply with all Health and Safety legislation, policies and procedures.